The FILTER function is a very useful and frequently used function, that you will likely find the need for in many situations. The criteria that set in the condition can be manually typed into the formula as a number or text, or it can also be a cell reference.
But if you want to learn how to filter horizontally, check out the article that is linked below. How to filter horizontally in Google Sheets. I will show you how to filter by a number, a cell value, a text string, a date… and I will also show you how to use varying "operators" Less than, Equal to, etc… in the filter condition. In this first example on how to use the filter function in Google Sheets, the scenario is that we have a list of students and their grades, and that we want to make a filtered list of only students who have a perfect grade.
The task: Show a list of students and their scores, but only those that have a perfect grade. The formula : The formula below, is entered in the blue cell D3for this example. In this example, we want to achieve the same goal as discussed above, but rather than typing the condition that we want to filter by directly into the formula, we are using a cell reference.
When you filter by a cell value in Google Sheets, your sheet will be setup so that you can change the value in the cell at any time, which will automatically update the value that the filter criteria it attached to. The task: Show a list of students and their scores, but only those that have a failing score.
The formula: The formula below, is entered in the blue cell D3for this example.
In this example, we are going to use a text string as the criteria for the filter formula. This is very similar to using a number, except that you must put the text that you want to filter by inside of quotation marks.
In this example we will also use a larger data set to demonstrate a more extensive application of the FILTER function in the real world. The formula: The formula below, is entered in the blue cell G3for this example.
Filtering by a date in Google Sheets can be done in a couple of ways, which I will show you below. If you try to type a date into the FILTER function like you normally would type into a cell… the formula will not work correctly. So you can either type the date that you want to filter by into a cell, and then use that cell as a reference in your formula… or you can use the DATE function.
When you add one day to the date, this number increments by one each time… i. So, one date can be considered to be "greater than" another date, if it is further in the future. Conversely, one date can be said to be "less than" another date, if it is further in the past.Diagram based gm hei distributor wiring diagram only
In this first example we will filter by a date by using a cell reference. This is similar to the example we went over in part 2, but in this example instead of working with percentages, we are dealing with dates. The formula: The formula below, is entered in the blue cell E3for this example. In this second example on filtering by date in Google Sheets we are using the same data as above, and trying to achieve the same results… but instead of using a cell reference, we will use the DATE function so that you can type enter the date directly into the FILTER function.
When using the DATE function to designate a certain date, you must first enter the year, then the month, and then the day… each separated by commas shown below. I will show you two ways to filter by multiple conditions in Google Sheets, depending on the situation that you are in, and depending on how you want to formula to operate.
The normal way of adding another condition to your filter function, as shown by the formula syntax in Google Sheetswill allow you to set a second condition, where the first AND second condition must be met to be returned in filter output.
To use a second condition in this way, simply enter the second condition into the formula after the first condition, separated by a comma shown below. When using the filter formula with multiple conditions like this, the columns in each condition must be different. In this scenario we want to filter a list that shows customers, their payment status, and their membership status… and to show only customers who have an active membership AND who are also late on their payment.
This will make sure that customers with an inactive membership who are still designated as being late on payment in the system… are not shown in the filter results, and not put on the list for being sent a "late payment" notice.This information will be visible to anyone who visits or subscribes to notifications for this post. Are you sure you want to continue?
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Typed "Bob". Clicked "OK". Expected Result: Only Bob's row shows. SheetsMicrosoft WindowsBusiness. Community content may not be verified or up-to-date. Learn more. Recommended Answer Recommended Answers 1. Diamond Product Expert KarlS.
Advanced Filter Examples in Google Sheets
Recommended Answer. Most Relevant Answer. Step 4. If you move directly to step 5 and search it will hide the other options but they will remain checked and your filter won't work as expected. Regarding our conversation about sorting, I suggest posting a new thread here in the forum and ask about a script to automatically sort on edit or something.
Google user. Original Poster. Owen Blackshaw. Recommended based on info available Our automated system analyzes replies to choose the one that's most likely to answer the question. If it seems to be helpful, we may eventually mark it as a Recommended Answer.Turtles z
Most relevant based on info available Our automated system analyzes the replies to choose the one that's most likely to answer the question.Google Sheets has some great functions that can help slice and dice data easily. FILTER functionas the name suggests, will allow you to filter a dataset based on a condition or multiple conditions. In case you change anything in the original data, the resulting filtered data would automatically update.
When you use multiple conditions, those results that return true for both the conditions would be filtered. Suppose you have the dataset as shown below and you want to quickly filter all the records where the state name is Florida.
In this example, I have hard-coded the value, but you can also have this value in a cell and then refer to this cell. For example, if you have the text Florida in cell H1, you can also use the below formula:. For this to work, you need to make sure that the adjacent cells where the results would be placed should be empty. If any of the cell s is not empty, your formula will return a REF! And as soon as you delete the filled cell that prevents the FILTER function to give the result, it will automatically fill the range with the result.
This means that you cant not change or delete one cell or couple cells in the result. You will have to delete the entire formula result. To delete the result, you can select the cell where you entered the formula and then hit the delete key. You can also use the FILTER function to check for multiple conditions in such a way that it only returns those records where both the conditions are met. For example, suppose you have the below data set and you want to filter all the records where the state is Florida and the sale value is more than The above formula checks for two conditions where the state is Florida and sale value is more than and returns all the records that meet these criteria.
In the above example, I have checked for two conditions and return results where both the conditions are TRUE. For example, suppose you have the dataset as shown below and you want to get all the records for California and Iowa.
This means that the condition should be the state is either California or Iowa which makes this an OR condition. The above formula uses the addition operator in the condition to first check both the conditions and then add the result of each. This will give you 0 or FALSE where both the conditions are not met, 1 where one of the two conditions are met, and 2 where both the conditions are met.
For example, suppose I have the dataset as shown below and I want to quickly get the records for the top 3 sales values. This value is then used in the condition to check whether the values in column C are greater than or equal to this value or not.
So far, all the FILTER formula examples that we have seen would filter the data in the same order in which it occurs in the dataset. The above formula uses the same FILTER formula we used in the previous example to fetch the top three records based on the sales value.
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In case you leave it blank or make it TRUEthe result will be in ascending order. In such a case, you can use the FILTER function to quickly filter and get all the even number rows together or all odd-numbered rows together. And you can also modify the formula to filter every third, fourth, or nth row in Google Sheets.
Suppose you have a dataset as shown below and you want to filter all the even-numbered rows in this dataset. The above formula uses the ROW function to get the row numbers of all the rows in the dataset. It then subtracts 1 from it as our dataset starts from the second row onwards. And when you combine it with other formulas, you can get a lot of stuff done with it. Save my name, email, and website in this browser for the next time I comment.
How to Freeze Rows in Google Sheets. Record a Macro in Google Sheets. Convert Formulas to Values. Calculate Dates Between Two Dates.
I applied this to my example spreadsheet which uses the same principles as this query. Except that it only works on two of my sheets. The sheets that don't have much data to select; the query only grabs the headers. In my mindfor the second tab called DonSmithPool, it should be grabbing a few of the rows that have text comments and for the last tab called TeachPool it should grab 1 row.
Example Spreadsheet. No, it grabs some rows, too. Scroll down There they are.Interaction of pneumococcal surface structures with microglia
Here's why you are hitting this. Unfortunately, there seem to be no way to declare the type of an empty column. This, combined with the "no nulls in string column" behavior, leads to people being driven crazy by not null.
Sign up to join this community. The best answers are voted up and rise to the top. Asked 5 years ago. Active 2 years, 2 months ago. Viewed 51k times. For example: Let's say the table looks like this in the original table of data.
Sheet is called 'Data'. CamSyl CamSyl 3 3 gold badges 5 5 silver badges 12 12 bronze badges. Active Oldest Votes. Some of your columns are completely empty. These are interpreted as string by default. Hence, is not null is always true for these, and you get the whole table. Since you order by B ascending by defaultthe huge number of empty rows ends up on top, and leads you to conclude that the query returns nothing. To keep your sanity, either make sure every column has at least one nonempty cell, with some value of the type you expect in that column.
Note that the output of filter can be fed into a query, to combine the best features of both. Thanks for pointing out and explaining where my results ended up.There are two simple and one complex comparison operators to get the not equal to in Query in Google Sheets. You can use any of them to filter columns. The use of not equal to in Query depends on the content of the column.
The usage will be different if the column contents are text, numbers or dates. Other than these two comparison operators there is one complex string comparison operator that is none other than the Matches regular expression match. I have the following demo data which is well formatted for testing the above said different not equal to comparison operators in Query.Abs glock frame
The data contains one each text, numeric and date columns. We can test the operators in these three columns individually.
How to Use the FILTER Function in Google Sheets (Examples)
The first column in this sample data contains text strings, the second column contains numbers and the third column contains dates. Here are the formulas containing the different operators. This value is called criteria which I have in the cell E1. In the following formula, the criterion is within the formula which will also return the above output. I always find the use of the date criterion in Query quite confusing. I guess this is the case with many Google Sheets users out there.
Keep that in mind, I have written a detailed tutorial separately on the use of the date in Query as the criterion. You can check that when you have time — date in Query as the filter criterion.
Even if you use, sometimes the formula may return an incorrect result. So the date criterion should be converted to a string to use in Query. You can use the long-winded approach for this conversion. Back to our topic, not equal to in Query in Google Sheets.
Here is the! Both give the same not equal to output. That means in the above formulas you can replace!
The Matches brings the power of regular expression match in Query. See how to use it to negate criteria in the filter in Query. Here is an example on how to not equal to in Query in Google Sheets using Matches in a text column. The seamless data manipulation possibility the Query provides in Google Sheets is above words.
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Excel Docs. Sign in. Log into your account. Forgot your password? Password recovery. Recover your password. Google Sheets. Table of Contents. Please enter your comment!Filtering huge tables helps focusing your attention on the most needed information. Today I'd like to discuss with you the ways of adding filters by condition and applying a few filters to your data at once.
I will also explain why Google Sheets filter is so useful and important when you work within a shared document. Let's get back to our original table and prepare to filter its rows and columns. If you don't know or don't remember how to do that, please check my previous blog post.
When filter icons are there on column headers, click the one that belongs to the column you want to work with and choose Filter by condition. Ann additional option field will appear, with the word "None" in it. Click on it, and you'll see the list of all conditions available to filter in Google Sheets. If none of the existing conditions meets your needs, you're free to create your own one by choosing Custom formula from the list:.
If cells contain numeric and textual values, logical expressions, or any other data, including spacing or empty string ""the rows with those cells will be displayed. You can get the same result using the following formula when selecting the Custom formula option:.
This option is completely opposite to a previous one. Only cells that don't have any contents in them will be displayed. This option shows rows where cells contain specific symbols — numeric and textual. It doesn't matter whether these symbols are at the beginning, in the middle, or at the end of a cell. You can use wildcard characters to find some specific symbols in different positions within a cell.
I believe you already understand that the conditions here can be the same as in the point above, but the result will be the opposite. The value you enter will be hidden from the table. For this condition, enter the first symbols one or more of the value of interest.
Wildcard characters don't work here. Alternatively, enter the last characters of the entries you need to display. Wildcard characters also can't be used here. Here you need to enter exactly what you want to see, whether it's a number or text. Milk Chocolatefor example. Entries that contain something other than that will be hidden. Thus, you can't use wildcard characters here.
If I wanted to use a formula to search for all records that contain "Milk Chocolate" only, I would enter the following:. These Google Sheets filters allow using dates as conditions. As a result, you'll see the rows that contain an exact date, the date before or after the needed one.
Default options are today, tomorrow, yesterday, in the past week, in the past month, in the past year. You can also indicate an exact date:. You can filter data in Google Sheets by the following numeric conditions: greater than, greater than or equal to, less than, less than or equal to, is equal to, is not equal to, is between, is not between.
The last two conditions require two numbers that indicate starting and ending points of the numeric interval. Of course, the formula can be used for this option as well. I want to see the rows where numbers in column E are greater than the value in I Each of the filtering options above can be replaced by custom formulas that return the same result. But formulas are usually used in filters if the condition is too complex to cover it by default means.In this post, I want to share a few more advanced filter options, such as working with dates and using OR logic.
Click here to make a copy of the advanced filter worksheet. Rather than running two separate filter formulas, and then combining the results, we can use one formula that gives us the desired output:. Check out my getting-started post on how to use the Google Sheets Filter function to work with data.
Any questions? Let me know in the comments below! Hi, phenomenal walkthrough! If I wanted to refer to a cell instead typing in the text how would I go about doing that? I keep getting formula parse errors. Thank you much! Ben, thanks for this. Have a question for you. What if my OR conditions were more complicated? Any help? To create more complex conditions, bracket as necessary. A3:F, Accounts! Really helps me build out a simple database from a master sheet using different conditions.
You can use a formula like this to build the 50 segments as text, which you can then copy paste into your filter formula:. Thanks for all the help!! I have data that will potentially encompass A4:AP in a my spreadsheet as more an more data gets added.
I wish to filter out that data which is entered by specific people name of person who entered the data appears in column C.Automatic call recorder source code github
That is why I am trying to create a filter view.
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